Andrew Louis will assess the services needed to keep the block well maintained and up to the desired standard, taking into account the need to provision for future reserves coupled with any other information provided by the client we will draw up the budget for discussions and approval.
When the annual budget has been agreed, it will be sent to all lessees showing the breakdown of their yearly service charge. Andrew Louis will monitor the costs and accuracy of the budget and advise on any recommended changes.
The service charge demands will be issued as per the lease terms and approximately one month before the due date and reminders issued to defaulting leaseholders. The money collected in the service charge account is used for the everyday expenditure of running the property.
At year end our dedicated accounts team collate and prepare all relevant accounts information for expenditure and income, and send all information through to the clients nominated accountants to enable service charge accounts too be prepared and finalised.
Andrew Louis offer quick and efficient handling of your funds including:- daily processing of all financial transactions, payment of service agreements, contractors' invoices and other accounts approved by you, and preparation of regular detailed financial reports
We employ experienced staff to carry out company secretarial administrative duties which include:-
- Issuing of share certificates
- Maintaining statutory books
- Attending Board/AGM meetings
- Issuing relevant notice
- Submitting confirmation statements
- Minuting meetings
Arrange and pay annual buildings insurance and Directors and Officers insurance for the Property and directors respectively. We will facilitate any insurance claim regarding the common parts of the property with the insurance company and contractors as required.
Andrew Louis will act on behalf of the freeholder and collect the appropriate ground rent charge payable to the freeholder by the leaseholder for having their flat or dwelling on the freeholder's land and duly remit it to the freeholder along with ground rent statements.
As well as general lease term monitoring, Andrew Louis will:
- Assist clients with lease interpretation
- Run sub-letting registers (where the leases allow)
- Assist solicitors with deeds of variation
- Provide licences for alteration
- Take necessary action against tenants in breach of their lease terms